Sample decision brief

See what a useful workflow decision looks like.

This page previews the structure, controls, assumptions, and decision logic in an AI Workflow ROI Blueprint.

Illustrative, not a customer result. The workflow and values below demonstrate the format only. They are not a case study, testimonial, implementation quote, or savings promise.
AI Workflow ROI Blueprint

Illustrative workflow: invoice intake and routing

DECISION BRIEF / SAMPLE
VERSION 1.0
Decision recommendation

Investigate a controlled pilot

The workflow appears sufficiently repetitive and measurable to justify validation. The pilot should keep exception handling, payment release, and policy overrides under human approval.

Preliminary fit
78/100

Strong signal, subject to process and system validation.

Monthly volume1,200
Annual process hours2,160
Potential hours recovered1,134
Labor-capacity value$62,370

Current-state workflow boundary

01 / PROCESS
Trigger

Invoice enters a controlled intake channel.

Extract

Supplier, amount, dates, and purchase-order data are captured.

Validate

Required fields and policy rules are checked.

Route

Valid invoices move to the correct reviewer or exception queue.

Accept

A person approves payment release in the financial system.

Control and risk boundary

02 / CONTROL
AI may read

Submitted invoice documents and approved supplier records.

AI may write

Draft classifications, extracted fields, and routing recommendations.

Human approval required

Exceptions, policy overrides, supplier changes, and payment release.

Pilot measurement plan

03 / PILOT
Cycle time

Median time from intake to accepted routing outcome.

Quality

Field-level accuracy and exception-classification precision.

Capacity

Human review time per accepted invoice and backlog change.

Visible assumptions and exclusions

04 / ECONOMICS
  • The sample uses 180 people-hours per month and a $55 loaded hourly cost.
  • The sample estimates that 75% of the workflow follows repeatable rules.
  • The preliminary model applies a conservative 70% recovery factor to repeatable hours.
  • Labor-capacity value is not guaranteed cash savings.
  • Implementation cost, software cost, revenue impact, error reduction, and risk avoidance are excluded until validated.
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